The holiday year runs from 01 August to 31 July. All permanent, full time staff receive 22 days holiday per year. Part time staff including those who do not work all year round will receive holiday entitlement pro rata to that for full time staff.

Depending on which service you work in there may be additional rules regarding when you should take holiday and you are advised to check this with your Line Manager. This might include periods during term time during which no more than 2 days annual leave may be used and minimum staffing levels required at a departmental level.

You should never book a holiday before checking with your Line Manager first that you can take leave on the dates required. Holiday request are submitted to your line manager using the appropriate forms available from the HR Manager and should be submitted at least 10 working days prior to your holiday. Where a number of staff all require holiday at the same time this will operate on a first come first served basis.


Further to your holiday entitlement the Union is closed for the 8 statutory public holidays which are:

  • New Year's Day
  • Good Friday
  • Easter Monday
  • May Day
  • Spring Bank Holiday
  • August Bank Holiday
  • Christmas Day
  • Boxing Day

In addition to University Closed Days, which typically include Christmas Eve – New Year’s Day.


Full time, permanent employees who start part way through the year will have a holiday entitlement determined on a pro rata basis. Similarly, full time employees who leave part way through the year will have a holiday entitlement determined on a pro rata basis. This might mean that a member of staff could in effect owe hours to the Students’ Union subject to days of annual leave taken.

A maximum of 5 days holiday may be carried forward from one year to the next. Requests should be made using this Holiday Request Form. Approval is by the Chief Executive Officer. Staff who are on sick leave will continue to accrue holiday entitlement for the duration of their sick leave regardless of whether this full pay, half pay or statutory sick pay. 


You can find out more about our policy and minimum department staffing requirements by reading the Annual Leave and TOIL Policy